The purpose of this application is to identify and reward entities that demonstrate a commitment
safety and desire to implement initiatives which promote new or existing safety programs within
through the Workplace Safety (WPS) Grants and Awards program. The 2020 program runs from January 1 to December 31, 2020..
Increase workplace safety by reducing accidents.
Promote employer/employee awareness of the need for workplace safety.
Assist employers in establishing new programs or supplementing existing programs which
Inform employers and employees of resources available through the Utah Labor Commission to
assist them in
improving workplace safety programs.
II) AVAILABLE FUNDING
WPS Account funds are available for grants to be
among qualified applicants. Funds will be distributed in amounts the Utah Labor Commission deems
according to its Policies and Procedures.
III) TYPES OF GRANTS AVAILABLE
There are TWO types of grants available. The Workplace Safety Program Grant and the Workplace
ALL grant applications are limited to workplace safety projects to be implemented in the
State of Utah,
and companies or agencies conducting business in Utah.
WPS Grant – The purpose of the WPS Grant is to provide support for organizations to
implement new, or
support existing, safety programs within the workplace. Details and qualifying criteria are
outlined below. This
grant period allows up to 12 months for grantees to complete their safety projects. There
are no specific limits
on the amount of funding requested, but it usually ranges from $1,000 to $85,000.
**This is a competitive
grant process and predetermined criteria will be used to make decisions whether to fund
the proposal, and the
amount of funding that will be awarded to each grantee.
following entities are
eligible to apply for purpose of this grant:
Community based organizations.
WPS Awards – The purpose of the WPS Awards is to provide support and sponsorship to
their efforts to recognize employers, employees, and partners for their commitment to
workplace safety. These
safety awards apply only to non-profit or trade organizations that support workplace safety
as part of an
overall safety culture through their members, award recognitions, or safety conventions.
The following entities are eligible to apply for WPS Awards funding:
• Member-based organizations representing employers or employees. These include
industry associations, community organizations, and labor unions.
As part of your Event Summary, describe type of event, expected number of attendees
and any other relevant
information related to your safety awards or safety conference and submit with
Requests for WPS Award funding may be submitted in addition to WPS Grant requests.
IV) WPS GRANT CRITERIA
Criteria used to make a decision regarding which proposals to fund include, but are not limited
Complete and timely submission of WPS Grant by the applicant.
Programs which address workplace safety and health in high-hazard industries or in
industries with high rates
of workplace accidents or injuries.
Entities which demonstrate a financial need (small and medium sized entities) to fund a
program related to
Programs that are technologically innovative, can be emulated and will set a precedent for
effective workplace safety.
Programs which address temporary workers or staffing service companies and their commitment,
resources related to workplace safety.
Programs dealing with multicultural issues related to workplace safety.>
Preference may be given to WPS Grant applicants whose projects are supported, at least in
part, by sources
other than WPS Grant funds.
QUALIFYING USES FOR WPS GRANT FUNDS:
Safety workshops, seminars and presentations focusing on workplace safety.
Trade programs that integrate skill/training with an emphasis on workplace safety.
Training sessions related to workplace safety.
Materials, publications or videos.
Cross-training between organizations.
Substance abuse programs related to workplace safety.
Implementation or augmentation of workplace safety programs.
Workplace violence prevention or awareness training.
Innovative safety programs through the use of technology.
Development of workplace safety initiatives for those with multicultural issues related to
Fees for rental of facilities owned or leased by grantee as part of its regular operations
even in instances
when the facilities are being used for the purpose of implementing safety projects.
Social dinners and events NOT related to safety conferences or awards.>
Travel out of state.
Facilities maintenance and/or utility bills (heating and electrical bills, etc.)
Trade-in services provided by consultants or contractors. These include services for which a
company has not
incurred an expense such as in the case of services and commodities that have been provided
under a trade-in
agreement or in-kind services.
Capital improvement projects.
Cost related to normal business operations.
New Positions. WPS monies cannot be used to fund new positions regardless of whether or not
they are related
to a specific safety project being proposed for funding.
In-kind services provided by consultants or contractors. These include services for which
the applicant has
not received an invoice, or has not incurred an expense such as in the case of services and
have been categorized under a trade-in agreement. For the purpose of the grant, these
expenses can be counted as
grantee’s matching funds.
V) SUBMITTING YOUR WPS GRANT APPLICATION:
**** No later than Monday, September 30, 2019 by 5:00 p.m. ****
Applications shall be submitted in one of the following ways:
Electronically – Submit an electronic copy in Portable Document Format (pdf) by email
to the WPS
Coordinator, Eric Olsen, at , email@example.com.
It is the applicant’s responsibility to verify that the application was received.
The application must be signed electronically if submitting by email.
U.S. Mail – Submit one original document of the WPS Grant Application signed by an
authorized agent of
the applicant entity. The WPS Grant applications may be mailed directly to the Utah
attention WPS Coordinator at the following address:
Utah Labor Commission
Workplace Safety Grants
Attn: WPS Coordinator
160 East 300 South, 3rd floor
P.O. Box 146600
Salt Lake City, Utah, 84114-6600
Hand Delivery - Submit one original document of the WPS Grant Application signed by
agent of the applicant. WPS Grant applications may be hand delivered directly to the Utah
Labor Commission on
the third floor of the Heber Wells Building at the following address:
Heber Wells Building
160 East 300 South
Salt Lake City, Utah
ATTENTION: Workplace Safety Grant Application - WPS Coordinator
Applications should be in a sealed envelope
Faxed applications are not accepted.
VI) IF YOU ARE SELECTED AND APPROVED FOR FUNDING
Applications will be reviewed by the WPS Selection Committee. Recipients will be selected and
according to the schedule below.
If selected and approved for funding - After being notified by email or phone of the
approval of the
application and amount of funding awarded, the applicant will receive an electronic copy of
the state contract.
The contract needs to be signed by the grantee’s authorized representative.
Returning copies of the State Contract - Send three (3) printed copies to the Utah Labor
Commission, or an
electronic version with signatures by email. Make sure to include all pages (including terms
and conditions and
all other attachments).
Contracts will be processed by Utah Labor Commission Division of Administrative Services.
When contracts have
been processed and approved, a final copy will be sent for the grantee's records.
Reimbursements will not be processed before the end of the first quarter. All invoices and
reimbursement must be submitted with a quarterly progress report to be processed for
If a proposal is approved for WPS Grant funding, the applicant may be required to attend at
The contract will be for a 12 month period (ending December 31 of grant year).
a. Invoices without a quarterly report will not be processed until reports are
b. Exceptions to the quarterly report and payment reimbursements will be considered
with prior approval
from the WPS Coordinator.
c. Quarterly reports are due no later than two weeks after the last day of:
March (first quarter)
June (second quarter)
September (third quarter)
December (fourth quarter)
Quarterly reports are required and MUST be submitted using template form: Quarterly Progress Report (Part C) AND must
include a reimbursement
request. If no funds were used in a given quarter, a report must still be submitted stating
that no funds were
spent. This report form can be found at:
Reimbursement requests should be submitted as an invoice along with an itemized description
including receipts for requested reimbursements and a WPS Quarterly Progress Report.
Grantees may use their own
invoice form or use one provided by the Utah Labor Commission (upon request). Examples of
information to be
included are: receipts for item or services provided, date services were rendered, copies of
copies of payroll (if billing for personnel services), etc.
If submitting travel expenses, grantees must submit invoice along with a copy of receipts
expenses. Grantees have the option of submitting their own travel reimbursement request
form. Grantees must
include the traveler’s name, date, and purpose of travel, and must itemize lodging, meals,
reimbursement, per diem, and any other expenses. Include receipts for any reimbursements
If submitting expenses for personnel or contractual services, a copy of payroll or invoice
from vendor (in
the case of contractual work) is required.
Once the reimbursement request has been received by the WPS coordinator, allow up to three
reimbursement to be processed.
Reimbursement requests for items not outlined within the scope of work statement will not be
VIII) ASSESSMENT OF SUCCESSFUL WPS GRANT COMPLETION:
Successful recipients shall:
Be able to complete the project no later than December 31 of grant year.
Demonstrate ability to successfully complete the project based on qualifications, expertise,
experience of staff.
Provide the Utah Labor Commission with a timeline and specific details of the successful
completion of the
Provide updates and WPS Quarterly Progress Report to the Utah Labor Commission with a fourth
submitted no later than two weeks after the last day of December of the grant year. The Utah
reserves the right to audit or request a progress report at any time throughout the project.
The grantee shall be responsible for all costs and contract performances whether or not
used. Current employees of the State of Utah, or any other governmental agency as well as
of the Utah Labor Commission may not participate as subcontractors.
Define performance evaluation tools and respective performance measurements which will be
used to analyze the
success of the project. Performance measurements will be used in reporting program success
to the Governor,
Legislature, and the Workers' Compensation Advisory Council.
The Utah Labor Commission reserves the right to conduct a performance and financial audit of any
under WPS Grants. Grantee agrees to cooperate and make available any and all information and
including financial information pertaining to this grant. By signing and submitting the
grantee agrees to abide by these terms and conditions.
September 2, 2019
September 30, 2019
November 13, 2019
Grant notice released and applications open.
Applications must be submitted to the Utah Labor Commission by the close of
WPS Selection Committee meets to review applications, designate recipients, and
determine award amounts.
The WPS Selection Committee consists of the
Utah Labor Commissioner.
The Director of the Industrial Accidents Division or his/her assigned
The Director of the Utah Occupational Safety and Health Division (UOSH)
or his/her assigned
The WPS Coordinator (not a voting member).
A representative from the Division of Administrative Services.